Logbook entry

Leaked corporate documents #10232 - Pioneer Supplies Circular No.: PS/STA/4447/3307 August 13, 3307

1. As a part of compliance and in continuation of Pioneer Supplies circular No. PS/STA/1337/3307 dated April 13, 3307, members who use station trading facility are required to conduct system audit on half yearly basis and submit System Audit Report (SAR) to Pioneer Supplies. The applicable Terms of Reference (TOR) to conduct half yearly system audit is provided in Annexure I.
2. The audit shall be conducted for the purpose of and with an objective of identifying the system inadequacies / deficiencies, if any, based on compliance requirements and the implications of such inadequacies. Members are advised to ensure complete compliance with the system audit requirements mentioned in Pioneer Supplies circulars.
   
3. Members are required to take corrective action for the observations made by the system auditor on non-compliance / non-conformities (NCs), if any and submit Action Taken Report (ATR) to Pioneer Supplies.
   
4. The SAR should be on the letterhead of system auditor. It may be noted that all the pages of SAR should be duly stamped and signed by the system auditor. The system auditor should categorically certify in the report about absence of conflict of interest as given in the format.
   
5. The members are once again advised to submit the:
   
   • System Audit Report along with Executive summary
   • Action Taken Report
   • Follow on / Follow up report
   If applicable, as per the time line provided in the Paragraph 3 on the following address:
   STA Department
   Pioneer Supplies
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6. Non-compliant members shall render themselves liable for action as may be deemed fit by the Pioneer Supplies.